I would like more information and to chat to an organiser ...... The application process for traveling to Japan begins by completing the Contact form HERE. The Outward Travel Co-ordinator will then be in contact by email and/or telephone with some extra information and to chat about the program. An application package will also be sent to you if you decide to continue with your application to travel to Japan.
I am ready to apply! If you feel you are ready to apply now please first submit the Contact form (please mention you have downloaded the application forms) and then you can download application documents HERE. Please take careful note of the additional documentation that is required with your application.
I have submitted my forms - now what happens? Please note there are multiple stages to the application process. Your application forms are just the initial part of the process. ALL STAGES OF THE APPLICATION PROCESS MUST BE COMPLETED BY THE CUT-OFF DATE FOR APPLICATIONS.
For the second stage of the application process we ask the applicant to please call the Outward Co-ordinator for a chat about the Program. The Outward Co-ordinator contact details can be found HERE
The Final stage involves an interview with a panel of organisers. This is usually held at Sutherland Shire Council. The selection panel will ask the student questions covering various aspects of local and national interest, cultural awareness and reactions to situations.
When selecting participants, the selection panel will consider the student’s application form, references/reports, telephone call, personal appearance, initiative demonstrated during the application process and their interview. School referees may be contacted. As Parental involvement and attitudes are also vital to the success of the program an Association member will also interview attending parents at the same time as the student interview.
Successful applicants will be notified shortly after the Interviews are held. An initial payment is required to secure your place within 2 weeks of your offer of participation. This is detailed further in the application documents.
The Sutherland Shire - Chuo Japan Sister City Association Inc. will also require the parents’/guardians' acceptance of an Indemnity Form. Please complete this form at the time of application.
An information evening for families of students accepted to travel will be held about seven weeks prior to departure.
Successful students will need to attend preparation classes - usually in Sutherland. Classes are held one weekday afternoon from about 4-5 and Saturday or Sunday afternoons for 2 hours between 1:00 and 4:00 (times to be negotiated with the group) Classes usually commence five weeks prior to departure. Students who attend schools too far away, or with compulsory commitments at these times can contact the Co-ordinator to discuss arrangements.
